About 6-12 inches between each prize is ideal. However, the following guidance applies: If theres no donation request form, its time to send a silent auction donation request email. : Shareable posts increase your organizations visibility. This gives them the opportunity to return to the page and bid again. How Do You Solicit Items for a Silent Auction? Be persistent in reaching outthe worst they can say is no! Ask for Donations & Silent Auction Items. You should send the note up to one week after the event when everything is still fresh in the attendees minds. Well cover ways to make this process as simple as possible. Each basket is a collection of themed items, which makes it easier for a company or sponsor to assemble. How do you foster a sense of community with the prizes and sponsorships? You should really start with the WHO first! Commit to the follow-through, use these tips to create a solid silent auction request letter, and you can secure the silent auction items of your dreams! Here is a starter list of fundraising auction sources. Securing auction items may seem a little daunting but have no fear. But unlike the more common auction, there are some very distinct differences that make silent auctions unique. Enlist a team of volunteers or board members to streamline your outreach. Here is how to make a silent auction bid sheet. Evgeny is the Head of Marketing at RallyUp. Check if the room is large enough for your guests to circulate freely, especially around auction items. There is no limit on how many items you can upload. Mention the reason behind the event and any reached fundraising goals. Connect Givebutter with more than 1,000 third-party apps. For example, an in-person silent auction will restrict participation to only those present at the event, and your in-person event space will be limited by a budget. If you are unable to get a donation, ask them when you should try again. Can provide food, coupons, or gift certificates, but only on the local level. Between now and the time of your auction, ask your board members, staff, and event committee volunteers to get donations from: 1. This website uses cookies to improve your experience while you navigate through the website. You dont have to knock on doors, make phone calls or head into your search for fundraising auction sources blind. If its too low, it might put off some of your bidders. Just remember that. To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular. If its too high, you might not get many bids. $500 [starting bid] + $650 [bid revenue] = $1,150. Give each prize some room so nothing gets lost, visually speaking. You are asking a total stranger for something of value, to be given to someone they dont know, for a cause they know nothing about, and most likely dont want to know about. Business/Donor Name (As it should appear in item catalog), Donor Contact Name (If different from above). The templates include
within the angle brackets, which youll need to customize for each recipient. Do you need just a couple more items to round out your auction? Wed say that it is a win-win. The 4 tools BIG organizations use every time to skyrocket auction profits! Planning: From establishing the date, time, and budget for the event to working with outside parties to run a silent auction, this person or group will oversee every aspect of the planning process. The highest bid wins and the proceeds go to the organization or cause. The letter should include: A story and photo related to your mission to help prospective donors connect emotionally to your cause and inspire them to contribute. One-of-a-kind events like tours of pro teams locker rooms before big games or backstage passes for hit shows always create a buzz. Your logo on our event landing page, printed catalog, email blasts and auction tables, Comped VIP tickets (great networking opportunity! Include a thank you video via email if you want an upgrade, Add a link to donate in your signature (but dont ask for a donation). Before online platforms gave organizations the ability to centralize and easily control their auctions through mobile or web-based means live auctions were far more profitable. Multiple mailed letters are common and fair game. Donation Request Tips 10 tips to increase your chances that a business will say yes when you ask for a donation. Silent Auction Donation Request Letter Advice and Templates. See what were launching next and share your feedback. Would you be willing to donate [specific item, service, or experience donation] to help our cause? Generally speaking, tiers begin with the least expensive item to encourage more bids, and they increase in value as the participant browses. Make sure theyre present in social media posts when possible and include them in all follow-up materials, especially the ones that celebrate reaching your goal and funding your cause. Aside from not having a fast-talking auctioneer setting bid increments and encouraging the participants to compete, there are some distinct disparities. Moreover, since the auction software gathers bids and payment details for the auction items, it will be easy for you to process payments. Vacations, weekend trips, or even full-day trips are a hit at almost every silent auction. Focus on fun activities One often-overlooked avenue for securing better in-kind donations for auctions is to work with local companies that offer experiences over material goods. You should write in such a way that helps attendees envision themselves using the prize. Ask them to create a QR code for the display card which will take your guests to their website for a discount or coupon for their store. 1. Everything you need to know about silent auction bid sheets and how to maximize bids using QR codes for mobile bidding. If you plan on closing the bidding at a designated time, we suggest having a countdown clock visible or sporadic countdown reminders from the auction chairs. A press release is a detailed account of your event that presents important information in an objective rather than a promotional manner. Dont leave anyone off because you can always edit the list later. You can start building your auction even before you have all your items collected. Businesses often indicate preferred causes so you can stress the right details. Your job doesnt end after you close your silent auction. How do you structure the auction for maximum bid potential? Raise more for your mission with interactive fundraising pages. We looked at thousands of auctions to see what performs well. Here are three straightforward steps to get donated items for your silent auction without cold calling! Put yourself in the shoes of a donor so you know what it feels like to be asked. to want to share your content. Step 2: Complete your Silent Auction Page. In the last year alone [statistic about the need that your organization addresses]. Continue to check back throughout the event to avoid being outbid. Moreover, since the auction software gathers bids and payment details for the auction items, it will be easy for you to process payments. Scale is the one thing that you cant afford to forget about when dedicating resources to an auction. Have a question? No bids will be accepted after the auction ends. Since letters dont form chains or hyperlink to webpages like a drip email campaign would, you need to include more information in your mailed letter than you would in an email. Depending on the type of charity auction you are organizing, the requirements will vary. Still, you need to. Can You Run a Silent Auction on Facebook? Auctions have been around for thousands of years, since the days of Ancient Greece. Avoid the temptation to sign the letter from your entire organization. Heres a list of more than 30 donation opportunities for nonprofits and how to apply. Two business days after Drip 2, if not replied to. The cookie is used to store the user consent for the cookies in the category "Other. It can also depend on the visual depiction of your items. Next, ask yourself these questions about potential donors and see if they can provide items in your target categories. Understand how much money you would like to raise before getting the items you plan to auction. You also have the option to opt-out of these cookies. Ask if they will offer a baking class as well, which will bring customers in their doors after the event! He is a top-rated speaker, master trainer, and coach. Rather than giving up thinking I am just no good at procuring silent auction items, it is time to change your strategy. Additionally, he authored The Big Book of Benefit Auctions. Send and schedule personalized emails, texts, and more. Expand your reach by having unlimited auction attendance, Save money on hiring a location and an auctioneer, Run the entire auction online using a flexible fundraising platform, Promote your silent auction online in the event lead-up, Auction dozens of items and raise money quickly, Automate award and collections when the auction is closed, Your organization will set up a silent auction page and list the items on offer, You will promote and share your page everywhere to encourage participants to bid, During the auction participants will bid on the items they like, If they are outbid by another participant, they are notified by text, Participants are given the chance to increase their bid or bid via proxy, At the end of the auction, the highest bid wins the item, Money is automatically collected from the winning bidder, Items on offer are displayed or staged somewhere prominent for participants to see, Minimum bid amounts and increments are set, along with a closing time, Every participant is given a bidding number which they use during bidding, People are able to browse the available items and write their bids on a bid sheet, The paper bids are left on the table and are completely anonymous, Participants are given a chance to review and increase their bids, The winning bid is announced shortly after the auction closes. From raising awareness through social media posts and speaking to the local press, to designing flyers or networking, the publicity team is in charge of encouraging interest in your silent auction. Make a copy of the silent auction donation request letter template and customize it to your organization and event. If youve got some of your auction items ready already you can start building your event right now. In just a few clicks your silent auction page is ready to go. Donors like to know when their item sells and what kind of impact it made. Your participation in our event was critical, and we were so glad to see you there. Now what you need are a few ideas that will help you spark your own. Think outside the box by soliciting these items: Get more ideas for great auction items on our! Dont leave it to the recipient to think of something. Go by and say hello and tell them about the great opportunities you have for them!. Consult with Supporters to Estimate the Value of Intangible Items. Social media is a great way to reach many people at one time and create a buzz. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. Trying to find fundraising auction donations can be a time-consuming endeavor. For businesses, address the decision maker for requests (i.e. 7 Things To Avoid These items usually tank; don't waste your time. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. All Rights Reserved. how to get donated silent auction items without, Raffle Rules for Keeping Your Prize Drawing Legal. Now you need to actively market your event to get people to attend and raise funds. 2022 Murad Auctions. Give your auction a name, upload photos, videos, and other rich media and add an introduction to tell your participants all about your fundraising event. Do we need to assign bidding numbers? Access exclusive vacations, golf, cruises and even bucket list experiences. Ask a local bakery if they would like to provide the desserts for the event and hold a dessert raffle or just display a different cake on each table to be enjoyed for dessert. Prizes should be as diverse as your audience. Phone calls and hand-written notes are preferred to emails. Step 4: Set Your Bid Minimum and Increments. ), Inclusion in verbal announcements throughout the event, Option to include swag in our welcome bags, Tax deduction on your donated auction item, Business name, address phone, email and point of contact, Item name, description, fair market value and delivery method. You will give the bakery great exposure and not have to pay for dessert out of your event proceeds. Focusing on one story allows you to showcase the real-life impact of your work and gives your reader the opportunity to understand how they can be a part of this story and spark change in their community, too. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. We cant thank you enough for supporting us as a frequent donor and volunteer.. It takes hours making phone calls to prospective donors and even more hours searching online to find more businesses and services willing to donate items of value. This airline is particularly interested in organizations that support educational, environmental, or cultural understanding, among others. Form a Procurement Committee To meet your fundraising goals, you need to "wow" your guests with your silent auction items. Set your closing date and your timer. Give a specific example of an auction item the business could provide. Closing your silent auction bids, either online or in-person, may seem straightforward, but there are. An efficient and fun way to raise money for organizations. For example: You have played a huge role in the success of our organization for years. Here are some guidelines when creating your drip emails, followed by an example: Heres a drip sequence you can leverage for your campaign. June 4, 2022 Companies That Donate to Silent Auctions Do you have a charity auction coming up and need some donations? Please call or email me anytime with questions. Bids that have been changed or crossed out must be initialed by the bidder. Explore what kind of local organizations Hilton will support, and how. Learn more about the world's most people-centric fundraising platform. There are distinct benefits involved in running a silent auction that was not possible a few short years ago. Choose to run an auction and populate your page with content. Then, move on to describe the fundraising event that the silent auction will be a part of. A big favorite is the date night live auction. Asking for something puts the burden on the donor to be creative, which will decrease your conversion rate and get you a lot of items you may not want. Who is already affiliated with your organization? Silent auctions are one version of the archetype. Likes to focus on food access, nutrition, and childrens health. What does it look like when that solution comes to life? Connect with our always free, always human support via chat and email. Subject lines should be descriptive and specific. Below is a list of commonly asked questions that we are going to answer, one-by-one. Not only do attendees have lots of fun while bidding on items, but they also donate to a worthwhile cause, hence fostering a strong sense of community. Based on the differences above, you can see why silent auctions for charity are so popular. The more varied your prices and products are, the higher your chances of success. Your budget will impact everything from whether your auction is live or online, to how effective your promotions are at attracting bids. : Tell your audience explicitly what you want them to do. Can assist local non-profit organizations. In short, you should leverage your charity auction committees existing connections before cold-calling businesses for donated auction items. Look at managers, sponsors, organizers, and marketers. After all, the best fundraisers are always based on a strong premise, a theme, or a collection of original ideas. like CharityAuctionsToday that enables bidding via smartphone (mobile bidding), supported by a platform like ours the gold standard that allows for the most bids to come through, Unsure if an online silent auction is the right option for your organization? 1. Get creative! Learn about our pricing tiers, which start at Free, Check whether your organization is one of our partners, See how we got our start, or get in touch with us, Call or email us for a live demo, troubleshooting, and more. A local cigar shop can bring in cigars for sale and give you a percentage of the sales. Take a minute to understand how long it will take you to put a fully-fledged silent auction together for your cause. They aren't just fundraisers they're also entertainment for your guests. Put their business names in your event program and on the slideshow running during the event. The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. This section may include: and anything else they need to know to successfully contribute to your event! Avoid spammy tricks like Re: checking in. What local businesses do you patronize (almost) every week. as you want everyone to feel comfortable bidding. Its no wonder that so many non-profits hold them annually. are a customer of or personally know the owner or manager. Weve got everything you need to know about how to ask for silent auction items, including a sample letter and customizable template. 65 Best Silent Auction Items (and 13 Items to Avoid) Written by Hazeltine National on Feb 13, 2018 8:01:00 AM Here are proven silent auction winners that generate great financial results. Set up your peer-to-peer fundraiser for free in just a few minutes , Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Receive fundraising tips and product updates every week, sent straight to your inbox, Thank you for making Givebutter the #1 Free Fundraising Platform, Download your free silent auction donation request letter template ->, Explore TheShareWay: An online database of companies that donate items to charity events , silent auction donation request letter template, A concise description of your organizations work and silent auction event, Relevant contact information for your organization.
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