relevant Ofsted regional director will determine whether the inspection/visit will take place. You will not be told in advance which exports are to be inspected. You can change your cookie settings at any time. You will not be charged for these inspections. Typically, in a routine inspection, Ofsted inspectors grade against the following: Quality of education - this is split into three sections which include: Behaviour and attitudes - this mostly looks at the behaviours and attitudes of the students and the relationships between students and teachers, Personal development - this looks at providing learners with a broader development opportunity, support structure for character development, look at how the school provides students with the tool for future successes and prepares learners for life in modern Britain, Leadership and management - inspectors will evaluate whether leaders have a clear vision for providing high-quality education for all, improving staff knowledge on their subject, communicate with the wider community and aim to ensure that students complete their education, Arrangements for safeguarding - this will look at the schools policy on safeguarding both staff and pupils. For OILs containing a wide-definition government-only clause (government direct, government agencies or companies whose use of the goods is in direct support of a Government contract) it is acceptable for the goods to be consigned to an agent or distributor in the destination country - an intermediary rather than the government end-user. ECJU Inspectors are sometimes required to take measures against an exporter when requirements are not met. For more detailed guidance and explanation, you should read the further education and skills inspection handbook. inspection, we will inspect each school as usual (i.e. The documents must meet the record-keeping requirements and all the terms and conditions of the licence used. Schools rated good will undergo an inspection once every four years unless there are concerns about performance. Removing or resetting your browser cookies will reset these preferences. Early Years Register You'll usually be inspected within the first 30 months of. Schools rated good are generally given a short inspection (Section 8) within four years of their Section 5 inspection. If after that period, a subsequent inspection reveals that the business is still non-compliant, then that licence will be revoked. We use cookies to optimise site functionality and give you the best possible experience. OCFS launched FAMS in an effort to streamline and enhance the licensing process. In the case of further education colleges, sixth-form colleges and designated institutions inspections, providers should also send survey links to skills stakeholders. If you do not respond to the actions given by the deadline, you will be sent a reminder, and your Inspector will also be informed that you have not responded. To help us improve GOV.UK, wed like to know more about your visit today. Section 5 inspections and Section 8 inspections refer to different parts of the Education Act 2005. You should take particular care that the documents held by yourself meet the specific terms required by those licences, for example undertakings. New providers will normally have a monitoring visit within 18 months of being funded. The changes we are making will help to make sure our processes are . (free text), What could the provider do to improve? It is advisable to explain the reasons for the action you have decided to take in writing to your representatives. This function assures the UK Government that you are using the licences correctly. The Army has said the sentencing of a former soldier for stealing kit worth more than 30,000 highlights its zero tolerance approach to criminals. If you have 2 inspections in a row where youre judged as inadequate, Ofsted can cancel your registration. In 2019, Ofsted has lobbied the government to change the current system of inspection, especially in regard to the exemption of outstanding' schools, so this may change shortly. For more information about export control matters please contact: General queries about strategic export licensing, Export Control Joint UnitDepartment for Business and Trade Following the inspection, the lead inspector will write a report outlining the findings of the inspection or monitoring visit. Watch a video on using FAMS. Moving goods from one destination to another rather than bringing them back to the UK and re-exporting them is acceptable, providing the conditions/restrictions that apply to each licence used are met. Childminders or providers that do not operate regularly will get a call up to 5 days before an inspection to check what days they work. You must give a copy of the report to the parents of the children you look after and to anyone else who asks for one. aware of the date and time of the inspection, they have reserved time to attend the inspection, reserve a room big enough for papers to be spread out and for the number of people to be in attendance, reserve a parking place for your Inspector, who has overall responsibility for compliance with export controls (usually a director or similar), how decisions are made on whether a licence is necessary or not and by whom. Dont worry we wont send you spam or share your email address with anyone. Section 8 inspection: this type of inspection may be triggered by concerns about behaviour or other matters as well as safeguarding problems. You should make the following documents available to inspectors, where relevant: If any of the information is available before the inspection, you can upload it to the inspection portal. We will make a monitoring visit to the provider to assess progress with improvements before the full re-inspection. This will be titled open general export licence: warning letter. The lead inspector will set up a telephone planning meeting to arrange how any further information required will be made available to inspectors. The documents must meet the record keeping requirements and all the terms and conditions of the licence used. You remain responsible for taking decisions about managing health and safety, but by explaining the reasons for actions and being open with your representatives, you can show that you have considered what they had to say. You will be asked which category best describes your organisation/business: Minor addition to make providers aware of Ofsted's updated code of conduct, which sets out the expectations of all inspectors and providers during inspections. Then short inspection will be extended to a full inspection if inspectors: We do not expect you to prepare anything extra for inspectors. Ofsted will make sure youre meeting the requirements for: If you do not meet the requirements, youll be told what you need to do to improve and when you need to improve by. An Ofsted inspection of a school can be triggered by two sections of the Education Act 2005. (free text), What is it like to be a learner at this college or organisation? There is a 5% chance that the unit will be junked before inspection. See our export control training bulletin. You should set aside a minimum of two hours for this activity - more if you make a lot of exports. A Section 5 inspection is a full inspection that will take place within a certain timeframe that is set out by Ofsted. Before. The time and date of your inspection are, in most cases, agreed six to eight weeks beforehand. The inspection of a good provider will normally take place within 5 years of the publication of the previous inspection report (extended to 7 years where the suspension of routine inspections . Currently, Ofsted's early years inspection cycle is four years. Please note that Inspectors are not permitted to provide any personal details (including date or country of birth, passport or driving licence) either on the day or in advance for identification purposes. If that ungraded inspection indicates that outstanding performance may not have been maintained, we will normally carry out a graded inspection within the next 12 months or as soon as possible thereafter and, in any event, before 1 August 2026. Measures may be taken against you when infringements of the legislation or licence requirements have arisen. Supporting documentation generally, but not always, needs to relate to the activity in the UK rather than an export from a third country. While short inspections, such as those for schools rated good are not carried out, a Section 8 inspection can be triggered for an outstanding school if concerns come to light. How often you will be subject to a Section 5 inspection will depend on the type of facility your business, school or college is and your previous rating. The number of inspectors involved in the inspection will vary according to the size and complexity of the provider. Those judged to be outstanding at their previous inspection before September 2015 will normally receive a full inspection. ECJU runs courses throughout the year, in London and regionally. within the usual inspection period that pertains at that time). We will normally notify providers up to 2 working days before an inspection, unless the inspection is unannounced. After the inspection, we will invite providers to complete an online inspection survey. If it doesnt, your Inspector will be happy to explain any issues. Youll be sent a report with your grade. In these cases, ECJU acts on behalf of the Secretary of State to undertake these checks. When breaches have been serious, and the Crown Prosecution Service deems it appropriate to take a case to the High Court, we are often required to present evidence in the case. The two groups. Generally, schools placed in special measures will have two years to improve, while those classed to have serious weaknesses will have 18 months. So its very important that all paperwork is ready for inspection. to academies) will also be inspected within three years, unless the inspection history of the predecessor school exempts them from inspection. You can change your cookie settings at any time. 3. Their partnership approach has resulted in joint working groups, joint accident investigations, and several other effective initiatives because they recognise that everyone has a part to play in managing health and safety The lead inspector will then contact the provider as soon as possible. This document aims to help business understand the export control joint units (ECJUs) inspection process. Typically, this means they will be taken over by an academy chain to enable it to become an academy and receive additional support. Youll be inspected again within 6 months. At times they may challenge some of the conditions if they are deemed to be too onerous. Tasks usually include: Ofsted publishes inspection reports online within 28 working days of the end of the inspection (within 35 days for local authority childrens service inspection reports). Connor Gore, 25, as jailed for 15 months . Old Admiralty Building Your Inspector will examine the records at the sites where the extant licences have been registered, or those that have recently expired (and had not been previously inspected). If a nursery is graded as inadequate, they will be inspected again within six months. Introduction This document aims to help business understand the export control joint unit's ( ECJU 's) inspection process. Alternatively, you can view our FAQs below for some general information on how Ofsted operates. It is however, your responsibility to check that you have selected the correct classification of items intended for export/transfer. 2. For the inspection, you must have a list of your exports to hand. Between 14 June and 12 July 2013, Ofsted consulted on its proposed arrangements for the inspection of services for children in need of help and protection, children looked after and care leavers . Under the education inspection framework, inspectors will make judgements on the following areas: They will also grade the following types of provision, when appropriate: These will contribute to the judgement about the overall effectiveness of the provider. To learn more about how we keep your information safe please read our privacy policy . These activities may include, but not restricted, to the following: Inspectors will explain that exports can been deemed to have taken place regardless of: They will also advise you of what you should be alert to, for example what you should consider prior to accepting contracts with new customers This will include: Inspectors will ask you how your business will keep up-to-date with changes in legislation and how you plan to keep your knowledge current. (free text), I would recommend this college or provider to another parent, carer or learner, The college or provider responds well to any concerns that I have, Teachers give my son, daughter or the person that I am caring for regular helpful feedback about their work and how well they are doing, My son, daughter or the person I am caring for receives the support they need to help them to complete their course or programme, teacher, trainer, lecturer, tutor or assessor, I am proud to be a member of staff at this provider, The college/organisation is well led and managed, Leaders motivate me to take pride in my work and do my best, I receive sufficient professional development which makes me more effective in my work, Leaders and managers are considerate of my workload and well-being, Learners are supported to develop positive attitudes to learning and work, Safeguarding arrangements are effective at this provider, If you do not think safeguarding arrangements are effective, please explain the ways in which they are not effective (free text), What are the main strengths of your provider? As detailed above, the current inspection cycle was due to finish on 31 July 2020. This explains how inspections and monitoring visits are carried out (in part 1) and how inspectors make judgements (in part 2). We will monitor providers judged as inadequate and re-inspect them within 15 months of publication of their last full inspection report, but only if the provider continues to be funded, and if it remains on the register of apprenticeships training providers if its main funding is for apprenticeships training. Wed like to set additional cookies to understand how you use GOV.UK, remember your settings and improve government services. Sometimes your Inspector might bring someone with them to an inspection. 449153. Ofsted stands for Office for Standards in Education, Children's Services and Skills. You are deemed fully compliant if, on the day of the inspection, you are able to fully demonstrate compliance with all the terms and conditions of the licences used for export and no actions or recommendations are outstanding. These certificates are discretionary. Your local authority will also be told, which may affect your eligibility for funding. Estyn will News stories, speeches, letters and notices, Reports, analysis and official statistics, Data, Freedom of Information releases and corporate reports. The records required are set out at Articles 29-30 of the Export Control Order 2008. The responsibility lies with ECJU because it is responsible for issuing licences for strategic goods. All documentation must satisfy your compliance inspector. We strongly recommend that the Senior Responsible Owner (Director or Senior Manager) attends in case there are specific areas of concern that the Inspector needs to discuss. (Yes or No), What does the college or organisation do well? They will normally receive a monitoring visit if we graded any of the predecessor colleges as requires improvement or inadequate at their last inspection. To help us improve GOV.UK, wed like to know more about your visit today. Updates about enhanced inspections of colleges in line with the September 2022 inspection handbook. Wed like to set additional cookies to understand how you use GOV.UK, remember your settings and improve government services. Ofsted are currently undertaking a drive to tackle unregistered providers, particularly in the social care sector. How and when youll be inspected by Ofsted depends on whether youre on the Childcare Register or the Early Years Register. "Inadequate" schools will continue with monitoring inspections, which are usually termly. For each selected transaction we will usually: The Compliance Inspector may need additional information, depending on: Your Inspector will tell you if there are any actions you need to take to improve your compliance levels, on either the licence(s) you hold or wider aspects of export controls that you need to consider as part of your businesss activities. Called this after Section 8 of the Education Act 2005, a Section 8 inspection can be triggered for the following reason: Schools that are rated outstanding are currently exempt from Section 5 inspections (correct as of August 2020), however, they are not exempt from Section 8 inspections. It is extremely important that you consider all those who need to be involved in the inspection (see Personnel) before agreeing a date. This will be discussed at the end of your inspection and in the compliance report, a summary of which is sent to you via our online licensing system. We will publish the progress judgements and findings from these visits. At present. If Ofsted suspect that an individual or an organisation is operating an unregistered setting, they may instigate a criminal prosecution. 2. Complaints about an inspection Print this page Ofsted registers and inspects some types of social care service; other types are inspected but do not have to register with Ofsted. It is therefore vital that, prior to setting up a service involving young people, you seek specialist legal advice on whether you are required to be registered. To help us improve GOV.UK, wed like to know more about your visit today. As a result of Covid-19, all routine inspections were postponed from March 2020. At the start of the inspection or monitoring visit (usually during the planning call), the lead inspector will explain these expectations and will ask providers to read the code. whether a compliance statement is in place, see Annex 1 of the compliance code of practice, if a written compliance procedure and/or compliance programme is in place - for example, awareness training for new staff, evidence of good procedures and back-up for the people working day-to-day on this, for example what happens when the key person goes on leave, clarification as to what your business is intending to do to ensure no further instances of non-compliance occur in the future, recommendation to make a Voluntary Declaration to, consequences if there is a repetition of the errors arising at the re-visit (Annex B gives further details), date for a revisit to make a repeat inspection, transfer of technology or software by any means, for example electronically, arranging and/or transferring goods between two or more overseas countries - or between different overseas sites of your own organisation, sending goods to exhibitions or demonstrations overseas, repairing items or sending items for repair overseas, who may receive them (for example, transferring goods to your partner/subsidiary organisations based outside the UK), whether items have been temporarily exported (you may be sending goods to exhibitions or for repair and you state Free of Charge (FOC) on the export documentation) or mode of transport (physical exports and electronic transfers may be licensable), making enquiries about new customers (or even existing ones), and where you go to obtain information, ensuring that you are confident that your controlled items arrive at the intended destination and that your customer is using them in the way you expect, what to do if you are suspicious about new enquiries, what to do if you are not sure about end-use controls, significant errors identified during inspection, where your documentation for the export/trade of controlled items (goods, technology or/and software) did not meet the licences conditions, repeated infringements, despite having been informed previously by, failure to take the corrective action(s) identified through the online export licensing system and/or stated in a warning letter issued after a compliance inspection, cancelling an inspection 10 working days or less before the agreed date, your Inspector being unable to contact you, after having made several attempts to do so, which licence was used to export/transfer the goods, technology or software in question, or confirmation that no licence was required (NLR) against the export, this address must be the same address as given on your export documentation, it should also be the same as the address where your export records are kept, on the end-users or consignees headed paper, matching the licence, with appropriate wording, valid on the date on which the export was made, read the licence conditions very carefully, check that any supporting documentation meets the criteria prior to export/transfer/trade, the UK Control List Classification control entry, see the, the person in your organisation who decides which control entry applies to your goods, when is the decision made about the need for a licence, how information is stored and maintained on your computer system, maintaining end-user undertakings for the period identified in the pre-visit questionnaire (, physical exports or postal shipments: security transportation plan, electronic transfers above unclassified must be on an approved encryption system - which must, itself, be approved by.